Freedom of Information Act Procedures

Purpose

These procedures are intended to implement the provisions of the Freedom of Information Act (5 ILCS 140/1et seq.; Senate Bill 189, P.A. 096-0542), effective January 1, 2010, as amended. The Village of Kenilworth supports the provision of public access to public records in the possession of the Village. 

Requesting Public Records 

Requests for public records shall be submitted to the following:

Please submit your request to the "Freedom of Information Officer" at info@vok.org. You may also mail or hand deliver your request to the Village Hall (419 Richmond Road, 847-251-1666).

In accordance with the Freedom of Information Act (FOIA), such requests shall be made in writing. For your convenience, the Village does have a standardized form that you may use, however, this form is not required. If you choose not to use this form, the following information is required:

1. The requestor's full name, address and telephone number;

2. A description of the records being sought, being a specific as possible, and whether the request is for inspection of the records, copies of the records, or both.

Village Response

1. The Village shall respond to a written request for public records within 5 business days after the receipt of such request.

2. The Village may give notice of an extension of time to respond which does not exceed an additional 5 business days, or a total of 10 business days from the initial written request. An extension is allowable only if written notice is provided within the original 5 business day time-frame, and only for the reasons provided in Section 3 of the FOIA (5 ILCS 140/3(e)). Such notice of extension shall state the reasons why the extension is necessary.

3. The Village shall respond to a request for public records in one of the following ways:

           A) Approve the request;

           B) Approve in part and deny in part;

           C) Deny the request;

           D) Give notice of an extension; or

           E) Provide an opportunity for a conference

4. Upon approval of a request for public records, the Village may either provide the materials immediately, give notice that the materials shall be made available upon payment of reproduction costs, or give notice of the time and place for inspection of records. The Village may redact information that is exempt under Section 7/1(d) of the Act.

5. A denial of a request for public records shall be made in writing. It shall state the reasons for the denial in accordance with either Section 3(f) or Section 7 (5 ILCS 140/7) of the FOIA and the names and titles of individuals responsible for the decision. It shall also inform the requestor of the right to seek review from either the Illinois State Attorney General’s Public Access Counselor or from a court.

Appeal of a Denial

A requestor whose request has been denied, may file a “Request for Review” with the Public Access Counselor established in the office of the Attorney General, not later than 60 days after the date of the final denial. This request must be made in writing and must include the requestors signature, a copy of the request for access to records and any responses from the public body. 

The request is to be submitted to:

Public Access Bureau | 500 S. 2nd Street, Springfield, IL 62706

Publicaccess@atg.state.il.us

The Public Access Counselor has 60 calendar days to respond.

Copying and Inspection of Public Records (FOIA)

1. Copies of public records shall be provided to the requestor only upon payment of any charges which are due. Charges may be waived in any case where the Village determines that the waiver serves the public interest.

2. Inspection of public records will be conducted during normal business hours at the Village Hall. For purposes of convenience, the Village and/or requestor may request that inspection take place in another Department office location. 

3. Black and photo copies – Free up until 50 pages, with $0.15 per each additional page. Color copies cost $0.15 per page.  

4.  Records stored by electronic data processing shall be handled in the same manner and under the same rules as normal public record documents (on paper). The Village will attempt to provide electronic files in the requested format and will confer with the requestor if this is not possible.

Public Records Stored by Means of Electric Data Processing 

Village of Kenilworth | Categories of Public Records

For a more thorough description of the Village's FOIA Procedures, please click here. 

To view the Village's current Board & Commissions, please click here.

Village Overview

The Village of Kenilworth is comprised of 4 Village departments. The departments are Administration, Community Development, Police, and Public Works. The Village has approximately 18 full-time employees, 2 part-time employees and 2 seasonal employees across the 4 Village departments. Below are summaries of and links to the Village’s most important and frequently requested documents:

Functional Subdivisions

FY2020 Budget Adopted on 11/18/2019

FY2020 Staff Wage Disclosure